The purpose of creating a set of necessary documents for the company is to reduce IP and data privacy compliance risks in the company's operations.
What documents are essential?
- Instructions and templates on patenting,
- Guidelines on the use of third-party code, objects, and trademarks,
- Instructions on personal data processing, about handling requests from data subjects and data protection authorities.
As companies grow in size, it becomes difficult to keep employees on the same page about how to handle IP and personal data. So policies, templates, and instructions are needed to cover multiple risks.
Some documents are required to comply with the law. For example, the GDPR requires keeping records on the processing of personal data, to respond to requests from data subjects. Without policies and instructions, it is extremely difficult to comply with such obligations.